6 Common Email Phrases That Are Considered Weak
Have you ever sent an email and wondered if your choice of words was on point? We've all been there, wrestling with harmless phrases that may subtly send the wrong message. This post is designed to help young professionals like you avoid common pitfalls in email communications. We've compiled a list of six typical email phrases that may sound weak or less professional.
1. “Just"
Using "just" in your emails, like "I'm just checking in on..." can undermine your authority and make you appear apologetic. It suggests that you believe your email isn't necessary. Simply removing this word can make your sentences more direct and assertive. Instead, say, "I'm checking in on...".
2. "I think..."
While it's crucial to voice your thoughts, starting your statements with "I think" can make your message seem uncertain. For instance, saying, "I think this plan will work," might make your audience doubt your conviction. Consider replacing "I think" with more assertive phrases, like "I'm confident that this plan will work."
3. "Sorry to bother you..."
It's courteous to respect other people's time, but apologizing for reaching out can make you seem overly cautious. Unless you interrupt someone at an inappropriate moment, you shouldn't have to apologize for professional correspondence. Try using "I hope this message finds you well" instead.
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4. "Does that make sense?"
This phrase, often used at the end of explanations, may sound like you're questioning your audience's understanding or clarity. A better approach would be, "If you have any questions, please don't hesitate to ask." This way, you're encouraging dialogue without seeming unsure.
5. "I'm no expert, but..."
Downplaying your knowledge or skills can be self-defeating. If you're contributing to a topic, it's likely because you have relevant insights or expertise. Instead of diminishing your input, try saying, "From my experience..." or "My understanding is...".
6. "Hope this is okay."
While it's great to consider other people's opinions, ending your emails with "Hope this is okay" can signal a lack of confidence in your decisions or work. A more assertive closure could be, "Let me know if you need any changes," giving recipients a chance to provide feedback if necessary.
While these phrases might seem small, they can significantly influence how others perceive you. Remember, clear and confident communication helps establish your professional image. So next time you're writing an email, remember these tips. That way, you'll project an image of strength, confidence, and professionalism – all qualities of a successful leader!
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Meet The Writer!
Hola! I’m Amanda Ortiz. I am a freelance writer and run my own freelance writing business, Starlit Writing. I have a B.A. in English from the California State University of Channel Islands and an M.A. in History from the California State University of Los Angeles. I have experience in technical writing in marketing and content writing. In my freetime, I spend writing about social and cultural obstacles that come with being a first-generation Latina. Please feel free to connect with me on LinkedIn and check out my blog on my company website!
